Question 01
Which exclusions are hiding in the offers received?
AnswerSpecifications, addenda and bids are compared with the project requirements; the gaps to clarify stand out.
Industry: Construction
Your job sites move forward. HUB AI finds, tracks and prepares.
For companies of 15 to 500 employees.
Revised drawings, change orders, daily reports and safety observations: linked to the right project, with their sources.
The estimator, the project manager and the foreman decide. HUB AI prepares.
Three questions · Construction
Keep the thread between drawings, bids and changes.
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Question 02
A revised drawing arrives: what does it change?
AnswerThe open questions and the affected documents are brought together, with the possible impacts on purchasing, costs and the schedule to be confirmed.
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Question 03
Prepare the bid from the tender plans?
AnswerThe tender’s plans, specifications and addenda are gathered; the points to clarify stand out. The estimating agent prepares the bid.
LimitContractual commitments and prevention remain with your teams.
Let’s choose a first process for your job sites.
Book my DiagnosticYour private foundation
Dedicated capacity for your plans, and a model trained on your bids.
The call for tenders, the plans and the prices do not go through a public AI. They are processed on supercomputers that serve only you, where a model can also learn the way you bid.
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Private infrastructure
An environment dedicated to your company, hosted at Hub AI, in Quebec. It is not shared with other clients; your teams access it over the web.
Plans, bids, contracts and job site files stay in this environment.
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Computing power
Your processing runs on supercomputers reserved for your company. That same power is also used to train your model. HUB AI and its agents are available 24 hours a day, 365 days a year. This power is yours: you use it as you need it, with no bill for each job.
Plan reading, bid comparison and change tracking run on capacity reserved for your company.
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Model training
HUB AI can train a model on your ways of working, from examples validated by your teams. It is trained and hosted on these same machines, in Quebec, then tested before it goes into service. Your examples train only your model, and stay walled off, in Canada.
The model can learn your estimating vocabulary and your reflexes for preparing a bid, from examples your estimators have validated.
The Diagnostic will tell whether a tailored model is the right lever, or whether memory and agents are enough.
HUB AI at work on your job sites
Department shown: Estimating and bids
Specifications, addenda and bids are compared against the project requirements; the gaps to clarify stand out. The estimator prices and decides.
From the estimating office to the job site: one agent per team. It prepares, the person in charge approves.
Estimating and bids
“Which exclusions are hiding in the bids received?”
The gaps, flagged for the estimator. Specifications, addenda and bids are compared against the project requirements; the gaps to clarify stand out. The estimator prices and decides.
Project management and schedule
“A revised plan comes in: what does it change?”
The change, documented before the decision. Open questions and affected documents are gathered, with the possible impacts on purchasing, costs and schedule. The project manager confirms them.
Superintendence and job site execution
“The daily report without starting from scratch?”
The daily report, in draft. A draft is prepared from the job site’s notes and documents. The superintendent checks the facts and confirms the follow-ups.
Prevention and OHS
“Has this observation been corrected?”
Every observation has its follow-up. Tie an observation to an action, a person responsible, a deadline and proof of correction. OHS decisions belong to the qualified people.
Procurement, logistics and equipment
“Which tasks does this delivery delay block?”
Known delays, linked to the job site. Link a delayed delivery to the job site tasks that depend on it and notify the people in charge who are affected.
What HUB AI can prepare for construction
The industry’s other functions, in addition to those shown in the scene. Each example is a proposed path: it depends on the connected sources, the access rights and the appropriate tools, and the person responsible reviews or decides.
Organization represented: General or specialty contractor. Variants to document: Integrated design, civil engineering, real estate developer or property manager, depending on the target clientele.
Design studies and technical coordination
Group technical questions, revised plans, answers received and open items.
Contracts and subcontractors
Prepare the list of missing documents and of deadlines to review before mobilization (licences, insurance, attestations).
Quality, inspection and acceptance
Keep the deficiency list with photos, interventions and acceptance documents, separately from OHS inspections.
Labour, qualifications and payroll
Flag missing timesheets and information before payroll and the applicable declarations are prepared (including the CCQ monthly report for activities subject to it).
Job site finances and billing
Reconcile purchases, commitments, approved changes and the payment applications to prepare.
Post-construction service and warranties
Retrieve the acceptance, installed equipment, warranty and past interventions when a client makes a request.
Illustrative example Proposed path across several teams
- Trigger A revised plan arrives during the job.
- Documents gathered HUB AI gathers the open questions and the documents affected by the version received.
- Preparation The possible impacts on purchasing, costs and schedule are prepared for review.
- Decision The people in charge confirm the solution, the cost and the schedule before anything is applied.
- Result The decision is linked to the teams concerned and to the supporting documents for the payment application.
Indicators to measure: Unanswered technical questions; changes without a documented decision; deficiencies without proof of correction. No quantified gain has been established.
Responsibilities: Technical solutions and OHS decisions belong to the qualified people. Prevention mechanisms and CCQ obligations are determined by the job site and the activities subject to them.
Functions common to all industries (12)
Management and steering
Bring together the blocked files, their owner, the source documents and the decision expected, to prepare the management meeting.
Human resources and recruitment
Prepare the onboarding of a new employee with the tasks, requested access and documents that match their position.
Training and knowledge transfer
Find an approved procedure, its version and the person to consult; prepare a training path by role.
Finance, accounting and payroll
Match order, receipt and invoice; present the discrepancies to the person responsible before payment.
Business development and communications
Prepare a proposal from a request and authorized references; keep the commitments made to the client.
Client relations and handling of dissatisfaction
Group the requests tied to a file and prepare a reply with the real status of the work.
Purchasing and supplier management
Compare offers against defined criteria and track the supplier’s missing documents.
IT, cybersecurity and support
Link an incident to the equipment, the symptoms already observed and an authorized procedure to help the technician.
Document management and protection of information
Find documents by file and by access rights; track access requests and the applicable retention dates.
Legal, contracts and insurance
Flag contract deadlines and gather the documents for renewal or for review by the person responsible.
Quality, risk, health and safety
Link an event to a corrective action, an owner and evidence of completion.
Buildings, equipment and general services
Prepare maintenance work and track service contracts, equipment and scheduled inspections.
Private infrastructure
Plans, bids and job sites: processed in an infrastructure that serves only you
A contractor handles documents that are worth a lot: prices, plans, contracts and information about its employees. Here is why the place where they are processed matters, and what HUB AI’s private infrastructure changes.
Which data
- Bids, prices and estimates
- Plans, specifications and shop drawings
- Contracts, change orders and claims
- Employee files, qualifications and payroll
Why it’s sensitive
- This information is often covered by confidentiality agreements with your clients and your partners.
- Law 25 (Quebec’s privacy law) governs the collection, communication and retention of personal information, including its communication outside Quebec.
- A public cloud AI tool may process data outside the country, reuse it under its own terms or make it accessible to third parties; these risks vary by provider and contract.
How HUB AI keeps them in your hands
- Hosting in QuebecYour processing runs on infrastructure hosted at Hub AI, in Quebec, in Canada.
- Machines that serve only youAn environment dedicated to your company, hosted at Hub AI: it is not shared with other clients.
- Your teams access it over the webNo hardware to install on your premises: your teams work in HUB AI from their browser.
- Controls to define with youAccess rights per person, access logging, encryption and retention periods: capabilities to confirm for your deployment.
These references describe general obligations; they are not legal advice. Private infrastructure does not guarantee compliance on its own: compliance depends on your practices, your contracts and the assessment made for your organization.
Let’s talk about your job sites.
The Diagnostic tells you where HUB AI starts in your company.