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Industry: Transport

Your trucks roll. HUB AI finds, tracks and prepares.

For companies of 15 to 500 employees.

Time slots, proofs of delivery, maintenance and billing: linked to the right trip, with their sources.

The dispatcher, the fleet manager and billing decide. HUB AI prepares.

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Three questions · Transport

Invoice your trips without chasing proofs of delivery.

LimitThe dispatcher keeps the assignment; customs inspections and validations stay unchanged.

Let’s start with a typical trip from your fleet.

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Your private foundation

Capacity dedicated to your fleet, and a model trained on your trip files.

Proofs of delivery, rates and compliance files are processed on machines that serve only you, in Quebec. On that same capacity, a model can be trained on your business.

  • Private infrastructure

    An environment dedicated to your company, hosted at Hub AI, in Quebec. It is not shared with other clients; your teams access it over the web.

    Proofs of delivery, rates, compliance files and information about your drivers stay in this environment.

  • Computing power

    Your processing runs on supercomputers reserved for your company. That same power is also used to train your model. HUB AI and its agents are available 24 hours a day, 365 days a year. This power is yours: you use it as you need it, with no bill for each job.

    Several trips and client requests are prepared on capacity reserved for your fleet.

  • Model training

    HUB AI can train a model on your ways of working, from examples validated by your teams. It is trained and hosted on these same machines, in Quebec, then tested before it goes into service. Your examples train only your model, and stay walled off, in Canada.

    The model can learn your commitments, your exceptions and the way you track a trip, from examples validated by your teams.

The Diagnostic will tell whether a tailored model is the right lever, or whether memory and agents are enough.

See the private infrastructure See model training

A floor drawn in line art, toured station by station in your transport company: Dispatch and planning, safety, compliance and training, shop, maintenance and fleet, yard, terminal and handling, billing, accessorial charges and collections, with the HUB AI agent at each station

HUB AI at work in your transport company

Department shown: Dispatch and planning

Bring together confirmed availability, equipment status and trip constraints to prepare options. The dispatcher approves the assignment; the notice to the client follows. Driving hours are handled by deterministic checks on the trip data.

Dispatch, compliance, shop, yard and billing: one agent per team. It prepares, you approve.

  1. Dispatch and planning

    “Who can take the 2 p.m. trip?”

    Options for the dispatcher. Bring together confirmed availability, equipment status and trip constraints to prepare options. The dispatcher approves the assignment; the notice to the client follows. Driving hours are handled by deterministic checks on the trip data.

  2. Safety, compliance and training

    “Which documents are about to expire?”

    Expiry dates, in front of the manager. Flag missing or expiring documents for the manager’s review. Document tracking replaces neither the circle check nor the physical inspection.

  3. Shop, maintenance and fleet

    “Is the report on unit 412 in the file?”

    The report linked to the unit. Link a report to the unit, the maintenance file and the repair order. Returning the unit to service remains the manager’s decision.

  4. Yard, terminal and handling

    “Where is the trailer, and since when?”

    Location and next move. Bring together a trailer’s reported location, time of last update and next move.

  5. Billing, accessorial charges and collections

    “Can you invoice a trip without hunting for the proof of delivery?”

    Missing documents, flagged before the invoice. Order, rate, proof of delivery and waiting-time records are brought together; missing documents are flagged before the invoice.

What HUB AI can prepare for transport

The industry’s other functions, in addition to those shown in the scene. Each example is a proposed path: it depends on the connected sources, the access rights and the appropriate tools, and the person responsible reviews or decides.

Organization represented: Road freight transport, with a fleet. Variants to document: Passengers: reservations, schedules and accessibility; brokerage: carrier selection and tracking; specialized operations: refrigerated, dangerous goods or oversize.

  • Sales, pricing and order intake

    Prepare a structured request with goods, origin, destination, windows and constraints.

  • Drivers, pickup and delivery

    Present the approved instructions and attach proofs of delivery and exceptions to the trip.

  • Customer service and shipment tracking

    Prepare the reply to the client with the commitments made and the last documented status of the trip.

  • Losses, damage and claims

    Build the timeline with photos, documents and contacts.

  • Customs and cross-border operations

    Prepare the list of information to complete before the border, ready before the authorized transmission, for the operations concerned.

Illustrative example Proposed path across several teams

  1. Trigger A client asks where their delivery is.
  2. Documents gathered HUB AI brings together the commitments made and the last documented status of the trip.
  3. Preparation A reply to the client is prepared.
  4. Decision The dispatcher confirms the status before sending; the assignment stays with them.
  5. Result The reply sent and the trip documents stay in the file, ready for the invoice.

Indicators to measure: Driver–shop–dispatch handoff time; trips without complete proof; invoices delayed by missing documents. No quantified gain has been established.

Responsibilities: Planning options certify neither a driver’s fitness, nor the right to operate, nor customs release.

Functions common to all industries (12)

  • Management and steering

    Bring together the blocked files, their owner, the source documents and the decision expected, to prepare the management meeting.

  • Human resources and recruitment

    Prepare the onboarding of a new employee with the tasks, requested access and documents that match their position.

  • Training and knowledge transfer

    Find an approved procedure, its version and the person to consult; prepare a training path by role.

  • Finance, accounting and payroll

    Match order, receipt and invoice; present the discrepancies to the person responsible before payment.

  • Business development and communications

    Prepare a proposal from a request and authorized references; keep the commitments made to the client.

  • Client relations and handling of dissatisfaction

    Group the requests tied to a file and prepare a reply with the real status of the work.

  • Purchasing and supplier management

    Compare offers against defined criteria and track the supplier’s missing documents.

  • IT, cybersecurity and support

    Link an incident to the equipment, the symptoms already observed and an authorized procedure to help the technician.

  • Document management and protection of information

    Find documents by file and by access rights; track access requests and the applicable retention dates.

  • Legal, contracts and insurance

    Flag contract deadlines and gather the documents for renewal or for review by the person responsible.

  • Quality, risk, health and safety

    Link an event to a corrective action, an owner and evidence of completion.

  • Buildings, equipment and general services

    Prepare maintenance work and track service contracts, equipment and scheduled inspections.

See how it works for you

Built for the field

For companies on the move: from the office to the dock, from the dispatcher to the driver, from the order to the invoice.

  • Manufacturers
  • Professional services
  • Transport
  • Industrial companies

From 15 to 500 employees. Transport, warehousing and logistics are HUB AI’s first field: it is the one described here. In your setting, the Diagnostic adapts the questions to the industry and to each person’s role.

Transport, in detail

A space for each person

Sixteen profiles

  • Management
  • Operations
  • Dispatch
  • Driver
  • Warehousing
  • Order preparation
  • Inventory
  • Customer service
  • Sales and pricing
  • Billing
  • Accounts receivable
  • Fleet and maintenance
  • HR and safety
  • IT and data
  • External client
  • Partner carrier

From end to end

Each step hands off to the next

  • Order, delivery, billing
  • Receiving, put-away, order preparation
  • Delay, decision, client update
  • Partial delivery or damage
  • Storage and services, billing
  • Handover, pickup

Even offline

On the dock, on the road

On the dock or on the road, you scan, take photos and collect signatures, even without a network. Entries are sent as soon as the connection returns. Each one shows its status, one of four.

  1. Captured
  2. Pending
  3. Received by HUB AI
  4. Confirmed

Private infrastructure

Shipments, clients and drivers: processed in an infrastructure that serves only you

A transport company handles information about its clients, its goods and its drivers every day. Here is why where that information is processed matters, and what HUB AI’s private infrastructure changes.

Which data

  • Rates, contracts and client lists
  • Shipping and customs documents
  • Driver and compliance files
  • Claims, losses and proofs of delivery

Why it’s sensitive

  • This information is often covered by confidentiality agreements with your clients and your partners.
  • Law 25 (Quebec’s privacy law) governs the collection, communication and retention of personal information, including its communication outside Quebec.
  • A public cloud AI tool may process data outside the country, reuse it under its own terms or make it accessible to third parties; these risks vary by provider and contract.

How HUB AI keeps them in your hands

  • Hosting in QuebecYour processing runs on infrastructure hosted at Hub AI, in Quebec, in Canada.
  • Machines that serve only youAn environment dedicated to your company, hosted at Hub AI: it is not shared with other clients.
  • Your teams access it over the webNo hardware to install on your premises: your teams work in HUB AI from their browser.
  • Controls to define with youAccess rights per person, access logging, encryption and retention periods: capabilities to confirm for your deployment.

These references describe general obligations; they are not legal advice. Private infrastructure does not guarantee compliance on its own: compliance depends on your practices, your contracts and the assessment made for your organization.

Book my Diagnostic See the private infrastructure

Let’s talk about your fleet.

The Diagnostic tells you where HUB AI starts in your company.

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