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Industry: Professional services

Your expertise is billable. HUB AI finds, tracks and prepares.

For companies of 15 to 500 employees.

Emails, meetings, documents and hours: linked to the right mandate, with their sources.

The professional responsible for the mandate decides. HUB AI prepares.

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Three questions · Professional services

Protect the margin on every mandate.

LimitKnowledge reuse respects the commitments specific to each client.

Let’s choose a typical mandate to start with.

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Your private foundation

Dedicated capacity for your firm, and a model trained on the knowledge from your mandates.

Deliverables, proposals and information entrusted to you by your clients stay in your environment. A model can learn your way of writing, from examples validated by your teams.

  • Private infrastructure

    An environment dedicated to your company, hosted at Hub AI, in Quebec. It is not shared with other clients; your teams access it over the web.

    Deliverables, proposals, contracts and information entrusted to you by your clients stay in this environment.

  • Computing power

    Your processing runs on supercomputers reserved for your company. That same power is also used to train your model. HUB AI and its agents are available 24 hours a day, 365 days a year. This power is yours: you use it as you need it, with no bill for each job.

    Mandate files and working documents are processed on capacity reserved for your firm.

  • Model training

    HUB AI can train a model on your ways of working, from examples validated by your teams. It is trained and hosted on these same machines, in Quebec, then tested before it goes into service. Your examples train only your model, and stay walled off, in Canada.

    The model can learn your way of writing and the vocabulary of your mandates, from examples validated by your teams.

The Diagnostic will tell whether a tailored model is the right lever, or whether memory and agents are enough.

See the private infrastructure See model training

A floor drawn in line art, toured station by station in your firm: Business development and proposals, mandate and portfolio management, research and production of deliverables, time, expenses and billing, HR and skills development, with the HUB AI agent at each station

HUB AI at work in your firm

Department shown: Business development and proposals

Proposals, deliverables and lessons from comparable mandates surface, according to authorized access. The person in charge reviews the proposal.

From proposals to billing, every mandate crosses the firm. Each professional can have their own agent: it prepares, you sign.

  1. Business development and proposals

    “Does this mandate look like one we’ve already delivered?”

    Comparable mandates, found. Proposals, deliverables and lessons from comparable mandates surface, according to authorized access. The person in charge reviews the proposal.

  2. Mandate and portfolio management

    “Is this mandate still profitable?”

    Hours, budget and deliverables side by side. Hours, budget and agreed deliverables are placed side by side to spot overruns early. The person responsible for the mandate decides what happens next.

  3. Research and production of deliverables

    “Where does this reference come from?”

    A draft linked to its sources. Find the authorized references and prepare a draft linked to its sources. The reviewer retains professional judgment and the signature.

  4. Time, expenses and billing

    “Do these entries comply with the contract?”

    Entries to confirm against the contract. Reconcile time, expenses, milestones and contract terms before the draft invoice, whether fixed-fee, by subscription, by milestone or hourly.

  5. HR and skills development

    “The new hire starts Monday. What’s missing?”

    Onboarding and skills, tracked. Gather onboarding, training and documented skills to prepare the manager’s follow-up.

What HUB AI can prepare for the professional services industry

The industry’s other functions, in addition to those shown in the scene. Each example is a proposed path: it depends on the connected sources, the access rights and the appropriate tools, and the person responsible reviews or decides.

Organization represented: Consulting firm or agency working by mandate. Variants to document: Consulting, engineering, accounting, IT, design, communications or translation, with their own reviews and deliverables.

  • Scoping, kickoff and contracts

    Prepare the mandate’s objectives, deliverables, exclusions, deadlines and expected decisions.

  • Resource planning and capacity

    Compare planned requests, declared availability and documented skills.

  • Quality and professional review

    Flag inconsistencies, conflicting versions and items missing from the checklist.

  • Client relations, delivery and follow-up

    Prepare the handover with a report and the remaining commitments.

  • Knowledge and document management

    Find authorized templates and lessons according to each mandate’s rights.

Illustrative example Proposed path across several teams

  1. Trigger A client asks for an addition by email.
  2. Documents gathered HUB AI compares the request with the mandate’s contract and budget.
  3. Preparation A change request is prepared before the team commits.
  4. Decision The person in charge confirms the scope, the resources and the commercial terms.
  5. Result The decision feeds the mandate’s tracking and the billing preparation.

Indicators to measure: Work started without a confirmed scope; source verification time; corrections requested after delivery. No quantified gain has been established.

Responsibilities: The reviewer keeps professional judgment, the signature and reserved acts. Knowledge reuse respects the rights of each client and mandate.

Functions common to all industries (12)

  • Management and steering

    Bring together the blocked files, their owner, the source documents and the decision expected, to prepare the management meeting.

  • Human resources and recruitment

    Prepare the onboarding of a new employee with the tasks, requested access and documents that match their position.

  • Training and knowledge transfer

    Find an approved procedure, its version and the person to consult; prepare a training path by role.

  • Finance, accounting and payroll

    Match order, receipt and invoice; present the discrepancies to the person responsible before payment.

  • Business development and communications

    Prepare a proposal from a request and authorized references; keep the commitments made to the client.

  • Client relations and handling of dissatisfaction

    Group the requests tied to a file and prepare a reply with the real status of the work.

  • Purchasing and supplier management

    Compare offers against defined criteria and track the supplier’s missing documents.

  • IT, cybersecurity and support

    Link an incident to the equipment, the symptoms already observed and an authorized procedure to help the technician.

  • Document management and protection of information

    Find documents by file and by access rights; track access requests and the applicable retention dates.

  • Legal, contracts and insurance

    Flag contract deadlines and gather the documents for renewal or for review by the person responsible.

  • Quality, risk, health and safety

    Link an event to a corrective action, an owner and evidence of completion.

  • Buildings, equipment and general services

    Prepare maintenance work and track service contracts, equipment and scheduled inspections.

See how it works for you

Private infrastructure

Your clients’ files: processed in an infrastructure that serves only you

A firm holds its clients’ confidential information and the knowledge built up over its mandates. Here is why where that information is processed matters, and what HUB AI’s private infrastructure changes.

Which data

  • Deliverables, reports and working documents
  • Proposals, rates and contracts
  • Information entrusted by clients
  • Timesheets and employee files

Why it’s sensitive

  • This information is often covered by confidentiality agreements with your clients and your partners.
  • Law 25 (Quebec’s privacy law) governs the collection, communication and retention of personal information, including its communication outside Quebec.
  • A public cloud AI tool may process data outside the country, reuse it under its own terms or make it accessible to third parties; these risks vary by provider and contract.

How HUB AI keeps them in your hands

  • Hosting in QuebecYour processing runs on infrastructure hosted at Hub AI, in Quebec, in Canada.
  • Machines that serve only youAn environment dedicated to your company, hosted at Hub AI: it is not shared with other clients.
  • Your teams access it over the webNo hardware to install on your premises: your teams work in HUB AI from their browser.
  • Controls to define with youAccess rights per person, access logging, encryption and retention periods: capabilities to confirm for your deployment.

These references describe general obligations; they are not legal advice. Private infrastructure does not guarantee compliance on its own: compliance depends on your practices, your contracts and the assessment made for your organization.

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Let’s talk about your firm.

The Diagnostic tells you where HUB AI starts in your company.

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